How Do I Get Ready for My Office Move?

If you plan on moving your business to another office location, or to another state, there are a couple of things you need to prepare for. First, you should figure out the best plan for packing, because it is a rather large task of moving your company office and keeping track of all the supplies and furniture. Just like anything, preparation will make all the difference, so make sure you have a solid moving plan before you decide to take action.

What Are My First Steps for Preparing My Office Move?

  • Create a moving plan: The first, and most important, step is to create a moving plan. Make a timeline that will allow for the different stages of the move. Depending on the size of your office and how many people are on your moving team, you will need from three months to eight months of preparation, so the earlier you start the process the better. Collect all the necessary information on the new office space, such as floor layouts and any potential issues with the new space.
  • Gather your team: Someone from each department or division should be a member of your moving team, and for smaller companies it may mean all employees are involved.
  • Packing: employees typically pack their own desks but you need to identify who will be packing common areas. Will this be handled by employees or the moving company? Make sure everyone knows how things should be labeled for easy placement in the new facility.
  • Servers/Computers & Phones: Have a specific person coordinating this effort and make a plan for cutting the equipment over. Are you re-using the same equipment or purchasing new? Make sure you’ve got all your vendors lined up and on the same page with your schedule. Your company will want to have the least amount of downtime.
  • Schedule a few meetings during the planning process. Meet up with your team as well as outside vendors to ensure everyone knows their assigned tasks and major milestone dates.

 

Moving your office doesn’t need to be hard or stressful, especially if you have an efficient moving company to provide you with all the necessary vehicles, equipment, storage units, and other services you need. Contact All Reasons Moving today for your free estimate or to fill out a form to get started.

Tips for An Office Move

Office MovingLots of things affect whether you have a smooth office move or not. Prior planning is crucial. Choosing the right professional office moving company will help ensure a seamless moving experience. Here are six tips on how to make your office move successful and choose the right moving company for your business.

  1. COMPANY CONTACT: Ideally, you or one representative from your office should be the liaison with the moving company’s project manager. Look for someone who can follow through on all the details and has excellent communication skills.
  2. LICENSE: Make sure the companies you are interviewing are licensed and insured. There are two different types of licenses 1.) CalT number, this is required in California for all moving companies doing work within California. 2.) ICC number, this is for moving companies doing work to and from other states.In California it’s very easy to check a license number by going onto the PUC web site and entering in the companies name and city where they are located.
  3. INSURANCE: Have the moving company provide insurance certificates? Do not use a company that cannot provide a certificate of insurance for both General Liability (for property damage) and Workers Comp (employee coverage). It is also a good idea to call the insurance provider to make sure the certificate is valid. There have been companies providing certs that are not valid, with scanners and computers these days anyone can forge a certificate that looks legitimate.
  4. ORGANIZATION AFFILIATIONS: Choose a moving company that is a member of the CMSA (California Moving & Storage Association). This will help ensure you don’t end up with a rogue mover. You must be in good standing and have all your licenses and insurance valid in order to be a member of this organization.  Check out the ProMover Program, this is a certification process that some moving companies have gone through to help separate reputable, professional movers from the con artists.  It’s an extra level of protection for consumers. To get a list of ProMover companies in your area check out the CMSA Member Directory.
  5. EQUIPMENT: Consider what’s moving—heavy, delicate, large, or proprietary items. From the usual: desks, computers, printers, filing cabinets, copiers—to the not-so-usual: plotters, fireproof files, servers, lab equipment, and vending machines—what equipment and experience does the moving company have to accommodate these diverse pieces? Trucks? Will they provide forklifts, dollies, office carts for things like desk top equipment and computers, panel carts for flat items, like partitions?Office Move
  6. PLANNING: Will the moving company project manager visit your new office space? A map of each office will need to be provided for furniture placement in the new space. Are you going to provide this? Are you going to need help from the moving company to do this? The company you choose should be able to provide labels for marking furniture and templates for mapping individual office spaces and packing tips to provide to your employees and help to ensure you have a smooth move.
  7. OTHER SERVICES AND CONTACTS: A reputable company can also bring in trusted IT professionals to set up computer equipment, or an interior specialist to relocate pictures and plants. A moving company with professional contacts (computers, alarm, phones, electrical, handyman) can save you time.
  8. ESTIMATE: The moving company should do a walk through and provide a written estimate. Never use a  company whose bid is “too good to be true.” Legitimate moving companies will provide a written estimate and stick to the estimate unless something changes (ie., expecting to use the elevator and it’s broke on the day of the move, or showing up and employees are not packed and ready to move).
  9. STORAGE:If you are not ready for all of your items to be installed or if you are downsizing to a smaller space, can the company you are interviewing provide storage? Go visit the facility make sure they actually have an on-site storage facility, is it clean and organized? Is is alarmed and secure? You can tell a lot by doing a site visit.Containers

When choosing a mover you can also check out the BBB web site. You can’t go wrong if you choose a company that is a Member of the BBB, a CMSA Member and of course look for the California ProMover symbol. AND the most important thing to remember is don’t be swayed by a cheap price.

Moving Trucks

All Reasons Moving Trucks

Moving Trucks

All Reasons Moving has a variety of different size trucks for different needs.
The most common is our 26 Foot Bobtails which are used for all aspects of moving,  Office, Home & Apartment Moves. One truck holds approximately 1200 square feet of household furnishings. They all have lift gates (hydraulic lift),  ramps and are fully stocked with pads, dollies, tools and everything we need to move all your belongings.

We also have smaller trucks 17 foot bobtails which are good for overflow. This works well for some houses when you don’t really need two big trucks. For example 1400 square feet, you just need a little bit more room. It is also used for smaller jobs like moving a few pieces, studio apartments or one bedrooms.

Flatbed trucks are used to move large equipment, vaults, large potted plants, swing sets, wood and outdoor things which are too dirty to go into our clean furniture trucks. Flatbeds are also used for shuttling homes out of areas where a bobtail cannot get into. Some of these areas include but are not limited to: Los Gatos, Los Altos Hills, Portola Valley, Saratoga and Atherton to name a few. These areas have low hanging trees and steep driveways which make it difficult or impossible to get a bobtail close to the house. If you aren’t moving far we will use the flatbed to move everything but in most cases the flatbed is used to shuttle contents down to a larger moving van.

We also have a forklift that rides on the back of the flatbed and is used for lifting heavy machines, pallets and other heavy things that need to be transported.

Whatever your need All Reasons Moving has the right truck to do the job.

Packing Your Kitchen for Moving

Packing your kitchen dishes and stemware properly for moving is essential to making sure everything gets to the final destination without casualties. Packing & moving is stressful and everyone always worries about packing properly.  Following our instructions you can be sure everything gets to the other end without any damage.  The key to successful packing is PAPER. You want to use lots of paper to wrap the dishes and glasses.

Supplies Needed:

  • Newspaper or Newsprint
  • Boxes (dish packs are thicker and sturdier for packing breakables)
  • Tape
  • Marker

Tips for packing:

  • First place a table pad or cardboard box on your table to protect the table from scratching
  • Then gather up all your supplies
  • Lay out a stack of paper (you can use newspaper but the ink can be messy, newsprint is cleaner)
  • Set the items to be packed on the table so you can reach them easily and don’t have to walk back and forth to the cupboards
  • After you have a box built crumble some paper in the bottom of the box (dish packs are best for breakables because the box is thicker and more sturdy)
  • Then starting with your plates you can begin wrapping your breakables and placing them in the box TIP: Plates are strongest when stood on end and not laying down
  • Put a couple sheets of paper in between each layer as you are packing
  • The top row of your box you can put lighter items such as stemware or tuperware
  • Place a few sheets of paper on the top and close the box
  • Always remember to label the top and sides of all your boxes
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Transportation Industry & High Fuel Prices

Fuel Pump

Fuel Pumps

As we all know, Fuel Prices have gone up tremendously. The Transportation Industry has hit the hardest. Whether it’s Buses, Long Haul Carriers, Moving Companies or Taxi Cabs all across the board gas prices are hitting everyone and will be passed on to consumers. Everything takes fuel, even a farmer has to put fuel in his tractor. California Companies have been hit hard over the last couple years and many are just hanging on. Fuel prices are just one more thing that is going to eat into their profits and threaten their businesses.

Not only is Diesel up to $4.50 per gallon but Big Trucks only get about 10 miles to the gallon. Many companies tack on a Fuel Surcharge to transportation. Freight Companies, Moving Companies, Delivery Companies, Limo Companies and even a lot of service and repair companies just to name a few. Expect those costs to go up. Don’t be surprised the next time you get handed an invoice and see a line for a Fuel Surcharge where there may not have been the last time you used that company’s service. Companies can’t afford the high prices of fuel and have to pass it on to the consumer.

The actual cost will vary depending on the industry and the miles driven.
Why am I telling you this? You should be aware as a consumer you will be charged a Fuel Surcharge by different industries trying to keep their heads above water.

Moving Particle Board Furniture

Particle Board DeskWhen making your next purchase you might want to think about how often you move.  Moving particle board furniture over and over can weaken the piece making it less sturdy than when you first bought it. Particle board furniture can be very cost effective at the time of purchase but tricky to move. Most particle board furniture comes in a box when purchased and you build it in your home. Furniture purchased in a box was shipped that way for a reason. The company that made it knows it’s safer if shipped disassembled. Under most circumstances this furniture can be safely moved but it wasn’t made to be moved after being assembled. Damage during transportation happens to particleboard furniture more than any furniture that is made from real wood. Even when taking the time to disassemble and reassemble the piece it doesn’t always go back the same way. It can be less sturdy after being taken apart.

Keeping in mind particleboard furniture can usually be moved safely but when the piece is moved over and over it can become weak so it isn’t as sturdy as when it was first purchased. When you are  shopping for new furniture ask yourself a few simple questions that may help you decide on what to buy. How long do you need it to last? Is it for temporary use? Are you planning on moving anytime soon? If you are looking for a piece to pass down to your children a desk or dresser you probably don’t want to purchase something made from particle board.

Do you own a “cost effective” piece of furniture? What is it? How long have you had it?

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